Section 7.4 – Duties of the Executive

Amended 2013

7.4.1 The president

(a) To act as chairperson of:

(i) Executive Meetings of the NSWPSSA.

(ii) NSWPSSA Council Meetings.

(iii) Protest Committee

(b) To represent the NSWPSSA at:

(i) School Sport Australia Conferences and Meetings.

(ii) Extraordinary meetings as convened by the Secretary, Department of Education or his/her designate.

(iii) Official Functions/Ceremonies:

State Carnivals and Dinners
School Sport Australia Championships
NSWPSSA Annual Dinner
Sponsorship Dinners

(c) To liaise with:

(i) The SEO NSWPSSA on the day to day administration of the Association – preparation of Agendas, Minutes and Reports, various items of correspondence and special initiatives.

(ii) The Treasurer regarding the financial status of the Association, individual sports sponsorship and the preparation of Financial Statements including the Annual Statement.

(iii) The Executive, Conveners and Principals.

(d) To act as Host to:

(i) Selected Sponsors.

(ii) Senior Departmental Officers.

(iii) Visiting State Association's Executive.

(e) To prepare:

(i) Reports of meetings and conferences.

(ii) The Annual Report.

7.4.2 The treasurer

(a) To liaise with:

(i) The Financial Officer for the preparation of financial statements including the Annual Financial Statement.

(ii) The SEO NSWPSSA for the incurring of expenditure.

(iii) The President and executive in setting of financial directions.

(iv) The Conveners in regards to the disbursement of funds.

(v) The sponsors.

(b) To monitor and approve:

(i) The preparation of sport budgets.

(ii) All transactions of the Association.

(iii) The financial management of the major carnivals.

(c) To prepare and present:

(i) The financial statements including the Annual Financial Statement.

(ii) The Treasurer's report at all NSWPSSA council meetings.

(iii) Submissions to sponsors in liaison with the SEO NSWPSSA.

(d) To represent the NSWPSSA at:

(i) State Carnivals.

(ii) School Sport Australia Exchanges.

(iii) Official Functions.

(e) To attend:

(i) Executive Meetings.

(ii) State Council Meetings.

(iii) Extraordinary Meetings as required by the Association, the President or the Department of Education.

7.4.3 The vice presidents

(a) To attend:

(i) Executive Meetings.

(ii) NSWPSSA Council Meetings.

(iii) Extraordinary Meetings as required by the Association, the President or the Department of Education.

(b) To represent the NSWPSSA at:

(i) State Carnivals.

(ii) School Sport Australia Championships.

(iii) Official Functions.

(iv) By 'hosting' sponsors and Senior Officers of the Department of Education.

(c) To represent the President as required:

(i) By chairing Council and Executive Meetings.

(ii) To deliver Executive report at State Council Meetings.

(iii) Assume other duties as required by the President or Association.

Other duties

The role of the Vice President also includes assisting the SEO NSWPSSA in the following:

Handbook Amendments
Notice of Motions
Constitution
School Sport Australia Rules and By Laws
Convener Liaison
Convener's Handbook
School Sport Australia Exchanges
Publicity
 Convener, Sport Coordination Officer Liaison
Sponsorship Liaison
Promotion
State Functions
State Dinner
Annual Report

Back to table of contents