Section 3 – Administration
3.1 – Secretariat and general administration
3.1.1 Notices of motion
Any proposals from a committee, DoE Sports Association, invited Association or State councillor should be forwarded to the SEO to enable a Notice of Motion to be publicised. Notices of Motion are to be sent to councillors, Life Members, Executive and Conveners at least ten (10) days prior to the relevant Council meeting.
3.1.2 Allocation of state carnivals
All State Carnivals should be allocated on a rotational basis between the DoE Sports Associations and invited Associations.
3.1.3 Region/association uniforms
The design and colour of Region/invited Association uniforms shall be registered with the State Association. Any proposed changes in region uniforms are to be notified to the State Association which shall then decide as to whether the changed uniform may be worn at New South Wales Primary Schools Sports Association State Carnivals.
3.1.4 Notification of association appointments
Upon the appointment of a member of the Council to a position within the Association the New South Wales Primary Schools Sports Association advises the appropriate Association's Sports Officer and the appointee's School Principal or relevant Director, Public Schools of the appointment. In the letter of notification should be stated the conditions in relation to such matters as relief, use of telephone and duties pertaining to the particular appointment.
Invitations to all State Carnivals and Interstate Championships conducted by the New South Wales Primary Schools Sports Association are to be sent to:
Minister, Department of Education
Deputy Secretary, DoE.
Departmental officials as deemed necessary.
Leader, School Sport Unit;
Members of the Executive; and
3.1.6 Variations to Championship
The introduction of any new championship comes only as a result of agreement between the relevant Chief Officer of Education concerned. When New South Wales desires to commence a new championship it is necessary to prepare a draft letter to the New South Wales School Sport Unit for the Secretary's signature, together with a submission giving reasons for the championship and the request for approval.
3.1.7 Annual report
The adopted Annual Report (President's Report and Financial Statement) of the Association shall be printed and circulated to the Executive, Councillors, Life Members, State Coaches and Managers of the New South Wales Sports Unit. The Executive shall be authorised to send copies (or part thereof) of the Annual Report to areas of advantage to the State body.
3.1.8 Reports/knockout draws/correspondence
(a) The Executive will notify Council of late and unsatisfactory work submitted by Conveners, Carnival Managers, DoE Sport Coordination Officers and invited association Officers, Team Coaches and Managers and Event Officials.
(b) The SEO will only write correspondence on behalf of the Association, where a draft is submitted.