To be read in conjunction with 5.1.8 - Billeting
Billeting maybe offered to students at any State carnival or championship.
Billeting should be an enjoyable experience for both the representative and the host family. Where billeting is provided the following requirements and/or responsibilities need to be considered
(i) Region/invited Associations are to advise preliminary billeting requirements through the respective Team Advice Sheet distributed by the host Region/Association by the due date.
(ii) Any child for who has requested a billet or failed to notify his/her Association that a billet was not required, must accept a billet.
(iii) Any alteration to billeting requirements prior to a carnival/championship must be requested through the representative's Region/Association.
(iv) Final billeting requirements are to be submitted to the host region/association ten (10) days prior to the commencement of the carnival/championship. No alterations to billeting will be negotiated after 12.00(noon) of the Friday preceding the commencement of the carnival.
(v) No team member may withdraw from his/her billet at any time throughout the carnival/championship without the knowledge and approval of their team manager and the host Region/Association.
(vi) The penalty for failing to abide by the above rules may include disqualification of the offending representative from the carnival/championship.
(viii) Team members being billeted and the Region/Association Team Manager must arrive together at the billeting point at the time and place agreed by the host and competing Region/Association.
(b) Obligations of regions/associations
(i) Area/invited Associations are to advise preliminary billeting requirements through the respective Team Advice Sheet distributed by the host Area/Association by the due date.
(ii) Inform mangers and representatives of all aspects of this billeting policy. In particular, the procedure for requesting billets and the penalty to representatives for not adhering to the policy.
(iii) Final billeting requirements are to be submitted to the host Area/Association ten (10) days prior to the commencement of the carnival/championship. No alterations to billeting will be negotiated after 12.00(noon) of the Friday preceding the commencement of the carnival.
(iv) Disseminate billeting information received from the host Area/Association to the manager and representatives prior to team departure.
(c) Obligations of managers
(i) Be aware of all aspects of this billeting policy.
(ii) Ensure both team representatives and their parents are aware of, and understand all aspects of the billeting policy.
(iii) Assist your Region/Association in the compilation of preliminary and final billeting requirements through consultation with your team.
(iv) Ensure billeting information has been received from the host Region/Association and disseminated to parents prior to your team's departure.
(v) Liaise regularly with your team members during the carnival/championship.
(vi) Direct any problems or concerns on billeting immediately to the host Region/Association Sports Officer or the Carnival Manager. Do not make any commitment without consulting the host Area's personnel.
(d) Obligations of representatives
(i) Notify your Region/Association of your billeting requirements by the due date indicated in your information. This includes special requests (e.g.) dietary requirements, medical problems).
(ii) Abide by the Codes of Conduct for billets and for representatives as attached.
(iii) Direct any problems or concern relating to billeting to your team manager. Never take any action without the knowledge and approval of your team manager.
(iv) Understand that the penalties imposed for not adhering to the Billeting Policy or breaching the Codes of Conduct may include exclusion from the carnival.
(e) Billets codes of conduct
Observe common courtesies ( "please", "thank you", "may", "I")
Assist with household routine (e.g. offer to wash/dry dishes)
Keep your room tidy. Make your bed daily
Advise your host family of your commitment and movements
Do not borrow from nor lend money to your billet.
Pay for phone calls
Take a small gift as a gesture of thanks for your host.
Do not consume alcohol, smoke cigarettes or consume any prohibited substance.
Do not drive motor vehicles