NSW Premier's Sporting Challenge FAQs

Find answers to our frequently asked questions regarding the NSW Premier's Sporting Challenge.

For all information regarding the PSC go to School Programs from the School Sport home page and select NSW Premier's Sporting Challenge.

If you have a suggestion for the content of this FAQ page, or areas of the website that you would like additional support with, please email us using the PROVIDE FEEDBACK button at the bottom of the page - add FAQ to the subject

 Login

Teachers 

Teachers will need to login through the ‘School Login’ using the username and password generated by the facilitator during registration.  

Facilitators 

Facilitators must ensure that they are logging in through the green facilitator/principal button using their DoE staff login details.  

Facilitators must also ensure that they are logged in as themselves in the DoE portal. The DoE portal and the PSC Tracker websites are synchronized. Therefore, the DoE portal page may need to be refreshed as as a session timeout could be the cause of the error.  

If the above doesn't work, the browser cache may need to be cleared. The process to clear cache can be different for each browser. Please see this for some simple instructions: https://clear-my-cache.com/windows.html (Link provided by: Ovato IT) 

If login issues persist, please contact the PSC Team  

 

New facilitators must ensure that they have been set up as a facilitator by contacting the PSC Team. The PSC team will send a brief confirmation email advising that access to the Tracker has been granted. 

The PSC Tracker (https://www.psctracker.com.au/) is the site all facilitators will use to register their school, submit their students and/or staff, enter results and submit their final awards for certificate printing. 

Facilitators will login through the green facilitator/principal button using their current DoE staff login details. If they are already logged in to the DoE Portal, the PSC Tracker will log them in automatically.  

New facilitators may find that they need to register their school. The Tracker will guide facilitators through the easy registration process. 

A Registration Summary will display on the landing page of the Tracker once the school has been fully registered. This summary is interactive, and allows facilitators to make edits to details of their registration. 

For more information on the role of the facilitator, check out our Facilitator Toolkit

For more information on the registration process, visit our resources page under the 10 week challenge tab. 

 

 

Teachers will need to login to the PSC Tracker through the ‘School Login’ using the credentials generated by the facilitator.

Student Ambassadors who assist teachers with entering student data login this way also.

If the facilitator has forgotten the login details for the 'School Login', the facilitator can retrieve these details from the Registration Summary. They will simply need to login to the PSC Tracker through the green facilitator/principal button using their DoE staff details,  

The student and staff e-wall charts can be found in separate tabs in the top left hand corner of the PSC Tracker landing page. 

If more information is required on the e-wall charts, please refer to the following guides: 

How to use the eWall Chart for primary challenge (PDF 639.26KB)

How to use the eWall chart for secondary challenge (PDF 752.31KB)

How to use the eWall chart for staff challenge (PDF 617.88KB)

Please contact the PSC Team if you need further assistance.  

 

Registration

The PSC Tracker will not accept a CSV file which contains errors. Such errors include: names in upper case, spaces before and/or after names, commas or brackets. If a file is rejected, amendments to names in the file will need to be made. 

If no errors are detected the file will upload and a dialogue box will advise of the successful upload of names. 

The Navigation Wizard across the top of the page will also indicate that the entry of names has been successfully complete.

The Tracker will then generate student and/or staff e-wall chart/s. 

Final student and/or staff numbers will be displayed in the Registration Summary after registration has been finalised. Edits can still be made at this point. 

 

There is a Navigation Wizard across the top of the screen which will update as facilitators proceed through the registration process. It can be viewed as a kind of progress bar. It will indicate which step is being actioned and how many more require completion before registration is finalised.

The PSC Tracker will also generate a dialogue box advising that registration has been complete. 

A Registration Summary will become available under the facilitator admin tab, on the landing page of the PSC Tracker. It will detail the school's registration. 

If you would like further confirmation or assistance with registration, please contact the PSC Team

 

A CSV file is just an excel document which is downloaded from ERN. Most school administration staff have almost daily experience working in ERN and will be able to assist facilitators in this step. 

Please find instructions on Downloading a CSV file from ERN for further assistance. 

 

Facilitator 

1. Attain a CSV file from ERN. Admin staff may assist with this step. Instructions on How to Download a CSV File from ERN may be helpful here.

2. Review the CSV file and ensure that it meets the requirements of the Tracker. Instructions for Uploading a CSV File from ERN to the PSC Tracker may be helpful here. 

3. Login to the PSC Tracker.   

4. Select ‘Upload Primary Students & Classes by CSV file for the school’ from the list of methods for adding students. 

5. Drag the CSV file into the grey box. Ensure the file is saved and closed. 

6. Select 'Upload'. 

Teachers and admin staff 

Teachers and admin staff will not be able to upload the file as they do not have administrative access to the Tracker. Admin and teaching staff may wish to send the file through to the facilitator so that they can upload it. If the facilitator is not available, they may wish to contact the PSC office and request their own access to the Tracker. They will then be able to upload the CSV file into the Tracker.

Follow the above instructions.  

For more information, please review our resources page

 

ERN can sometimes generate unusual spreadsheet data. Please follow the instructions for How to download a CSV file from ERN and Uploading a CSV File to the PSC Tracker on our resources page closely and make any necessary amendments to the downloaded CSV file.   

Pay close attention to commas, spaces between, before and after names and in between rows and/or columns as well as merged data such as first and last names in the one column.  

If the CSV file does not match exactly the sample shown in the instructions, it will not upload. 

If it appears that the CSV file matches exactly the criteria provided in the instructions but it still won’t upload into the Tracker, please feel free to forward the CSV file through to the PSC Team and they will complete the step for you. 

 

Whilst there is no official cut-off date for registrations, if registration is left too late, there will not be enough time to run the Challenge across 10 full weeks and/or receive the PSC participation and/or staff grant, student logbooks, and/or ambassador badges in time.

The Challenge period officially commences in Term 2 and ends in Week 10, Term 3. The Challenge can be run any time during this time frame. This would make the start of Term 3 the latest any school could finalise their registration. 

*Note: The PSC team will communicate thoroughly with schools, the various important dates as they come up during the year. Such information will be highlighted on the PSC website, and in PSC e-newsletters, facilitator updates and emails. 

For further confirmation of registration, please contact the PSC Team

 

PSC Grant

Yes. This year, the PSC has introduced a staff grant to encourage teachers to take part in the Staff Challenge. Schools who register staff will receive an additional grant on top of the PSC participation grant which all registered schools receive based on student numbers.  

Both the student and staff participation grants will be processed as one lump sum as a Budget Adjustment. Schools will be emailed a grant letter breaking down the grant total/s and suggested uses of expenditure of the grant money received. 

Schools that only enter students will only receive the PSC student participation grant based on student numbers. 

For more information on the PSC participation and staff grants, please visit the the Grants and funding page

 

Schools are not required to formally apply for a PSC participation and/or staff grant. Prompt completion of the registration process, including the upload/submission of student and/or staff names into the PSC Tracker, will guarantee the school receives grant funding. 

Schools who only enter students will only receive the PSC student participation grant based on the number of students entered. 

Facilitators and Principals will receive a letter via email from the PSC team advising that the school's PSC grant money has been processed. The letter will detail the breakdown of the funds based on student and/or staff numbers, suggestions for expenditure of the funds as well as how to view the funds in SAP. 

*Note: Whilst there is no official cut off date for registrations, the PSC generally will not accept registrations after week 1, Term 3. Registration after this point will not leave the school enough time to run the Challenge in full. The Challenge period ends in week 10, Term 3. 

 

The PSC Facilitator and Principal will receive a letter via email from the PSC detailing the school's PSC grant. The overall grant total may be composed of both the participation and staff grants. Schools who only enter students will only receive the PSC participation grant. 

Further, the facilitator will be able to view the details of the grant money on the PSC Tracker in the Registration Summary which will include the overall grant total and processing date. 

The grant money will be deposited into the school's account as a Budget Adjustment. Admin staff can view the funds in the eFPT Allocation Detail Report in SAP. It will be processed under GL 489010

For more information on the PSC participation and staff grant, please view our resources page

 

We recommend that the grant money is spent or committed before the end of the calendar year. It will be up to the Principal how the annual budget is allocated moving forward and this may include the PSC grant money. However, the grant money will not be "taken" from schools if it is not spent by the end of the calendar year.

Also, please bear in mind that participating schools can look forward to another grant the following year. 

 

No. The grants are provided to schools to assist in broadening opportunities for students and staff in a range of sport, physical activity and healthy lifestyle initiatives. The PSC participation grant funds can be put towards:  

-The purchase of sports equipment 

-specialist support (e.g. sports or dance coach) or venue hire 

-conducting whole school sport and physical activity programs.  

Schools may wish to use their participation grant and the staff grant for one purpose or they may wish to allocate them separately. Suggestions for separate use of the PSC staff grant include: 

-subsidise the purchase of machines/equipment for staff use

-hire of personal trainer or instructor to run sessions

-staff professional learning in sport and physical activity  

Schools do not need to inform the PSC team of how they choose to spend the grant money they receive. 

 

Sports Leadership

After the approval process has occurred, an email with a confirmation letter is sent to each school Principal and nominated Sport Leader prior to the grant funds becoming available. The email and letter will contain all relevant information such as the grant amount, when the funds will be available, which partner schools were associated with the grant and also a breakdown of how the funds can be spent. 

 

Leading with Action (LwA) commences the preparation of Stage 5 or 6 students to deliver sport specific games and initiative activities to Stage 3 and 4 students at Learning to Lead (L2L) workshops. It involves secondary teachers (ideally PASS/SLR/Sports Coaching class teachers) in preparing their students to be sport and physical activity coaches and leaders. Ultimately students who participate in this program should be enthusiastic and motivated towards building their leadership capabilities in the area of sport and physical activity.

 

Each nominated Sport Leader is given access to a Microsoft Planner and Teams network. The Planner supports all the necessary planning steps via checklists, links and supporting documents. The Teams network has been formulated to encourage all leaders to collaborate and assist each other in the planning process. The PSC Advisor is also available to assist where needed (ph. 02 9244 5619 email: darren.lang@det.nsw.edu.au). 

 

The Host Manager should contact the leaders from each school on their Sport Leadership Community with a range of suitable dates (generally 3 or 4). Once a date has been agreed upon by each leader, the Host Manager should then notify each leader of the set date plus a back-up date to keep open should the event need to be postponed. The Host Manager then needs to immediately notify the PSC Advisor (in Microsoft Teams) as to the set date. 

 

The selection of attending State Sporting Associations (SSA’s) should where possible, be aligned with student interest. LwA Leaders should work with their students to identify which sports across the network would suit the needs and interests of their students. Once the date for the LwA day has been set, it is advised that the SSA’s are contacted to check availability. Availability of the SSA’s and student numbers may ultimately determine which SSA’s will be invited to attend on the day

 

Students that have experienced the most success from the program have engaged in many other opportunities to lead in their respective school communities. Secondary schools have continued to strengthen the partnerships with their partner Primary Schools beyond L2L by promoting their students to assist with the organisation of Athletics carnivals, gala days and school sport. Secondary schools should also identify a range of opportunities for these students to lead in sport and physical activity within their own schools. 

 

Each school is given access to a Microsoft Planner to assist with the planning of the event.  Provided in the Planner are QR Codes to be printed and scanned by students, staff and SSO Development Officers to complete the Google Form evaluations. The PSC Advisor will then collate the data and provide the school with a report. This can then be used as evidence for reporting on the event in school publications, school annual reporting, external validation and future planning.