NSW Premier's Sporting Challenge FAQs

Find answers to our frequently asked questions regarding the NSW Premier's Sporting Challenge.

For all information regarding the PSC go to School Programs from the School Sport home page and select NSW Premier's Sporting Challenge.

If you have a suggestion for the content of this FAQ page, or areas of the website that you would like additional support with, please email us using the PROVIDE FEEDBACK button at the bottom of the page - add FAQ to the subject

 Login

Teachers 

Teachers will need to login through the ‘10wC organisation login’ on the right hand side of the screen using the username and password generated by the facilitator during registration.  

Facilitators 

Facilitators must ensure that they have been assigned the Facilitator role in the PSC Tracker. School Principals have access to assign staff to various Facilitator roles in the Tracker and may be able to assist. Registration must be started before this function is unlocked. 

Registered Facilitators must ensure that they are logging in through the green Facilitator/Principal button on the left hand side of the screen using their DoE staff login details.  

Please ensure:

  • You are using Google Chrome
  • You are logging in through the green Facilitator/Principal button
  • You have not “timed out” of your DoE portal

If login issues persist, IT suggest the following fixes. 

Incognito Mode:

  1. Open Google Chrome
  2. Click Ctrl + Shift + N on keyboard
  3. Login using the site URL (https://www.psctracker.com.au/)

Clear Cache:

The process to clear cache can be different for each browser. Please see this for some simple instructions: https://clear-my-cache.com/windows.html 

If the above has not worked, please contact the PSC Team  

 

New facilitators must ensure that they have been set up as a Facilitator in the PSC Tracker. The PSC Tracker (https://www.psctracker.com.au/) is the site all Facilitators, Principals and teachers will use to register their school, submit their students and/or staff, enter results and submit their final awards for certificate printing. 

School Principals have access to the PSC Tracker to begin registration and, new in 2021, Principals and/or PSC Facilitators can add, remove and assign Facilitators to various Challenge roles. We encourage schools to begin conversations about who will be taking on the Facilitator role before the school registers. The Principal can then assign teachers as Facilitators during registration. Alternatively, Facilitators may contact the PSC Team to be set up and granted access. 

Facilitators will login through the green Facilitator/Principal button using their current DoE staff login details. If they are already logged in to the DoE Portal, the PSC Tracker will log them in automatically.  

A registration summary will display on the Organisation Admin landing page/tab in the PSC Tracker once the school has been fully registered. This summary is interactive, and allows Facilitators to make edits to their registration by clicking the corresponding 'Edit' buttons. 

For more information on the registration process, visit our resources page under the 10 week challenge tab. 

 

 

Teachers will need to login to the PSC Tracker through the ‘10wC organisation login’ on the right hand side using the credentials generated by the Facilitator.

If the facilitator has forgotten the login details for the '10wC organisation login', these details can be retrieved from the Organisation Admin landing page/tab. The Facilitator will need to login to the PSC Tracker through the green Facilitator/Principal button using their DoE staff details, locate the 10wC login username and password details and pass them onto classroom teachers. 

The student (and staff) e-Wall charts can be found in separate tabs in the top left hand corner of the PSC Tracker. 

Please contact the PSC Team for further assistance.  

 

PSC Tracker Registration

The PSC Tracker will not accept a CSV file which contains errors. Such errors include: names in upper case, spaces before and/or after names, commas, brackets, student SRN numbers, misspelt column headings and so on. If a file is rejected, amendments to file data will need to be made or a new CSV file will need to be downloaded from ERN. Please see our instructions for downloading a CSV file from ERN. 

If no errors are detected the file will upload and a dialogue box will display the total number being entered and allow you to import.

Final student and/or staff registration/participation numbers for the 10wC will be displayed in the Organisation Admin landing page after registration has been finalised. Race Around Australia registration totals will appear in the 'Race Around Australia teams' section but RAA participants will display a '0' total. This will update as RAA participants are entered into the actual RAA website. 

 

The PSC Tracker will auto-generate a receipt with basic registration stats upon finalising. These stats include; the school name and address, the current Principal, the '10wC Organisation login' username and password details, the selected PSC Challenge options (Race Around Australia or the 10 week Challenge), team/s and participant totals including staff and Student Ambassadors (where applicable). This will be sent to the PSC Facilitator's email. 

A registration summary will also become available on the Organisation Admin landing page/tab. The summary is interactive and edits can be made to a school's registration details by clicking the corresponding 'Edit' buttons. 

NOTE: The registration summary receipt is only a snapshot of the school's full registration details. For a more detailed breakdown of the school's PSC registration or to make edits, please login to the PSC Tracker and navigate the 'Organisation Admin landing page/tab'. 

If you would like further confirmation or assistance with registration, please contact the PSC Team

 

A CSV file is just an excel document which is downloaded from ERN. Most school administration staff have almost daily experience working in ERN and will be able to assist facilitators in this step. 

Please find instructions on Downloading a CSV file from ERN for further assistance. 

 

Facilitator 

1. Attain a CSV file from ERN. Admin staff may assist with this step. Instructions on How to Download a CSV File from ERN may be helpful here.

2. Review the CSV file and ensure that it meets the requirements of the Tracker. Instructions for Uploading a CSV File from ERN to the PSC Tracker may be helpful here. 

3. Login to the PSC Tracker.   

4. Select ‘Upload Primary Students & Classes by CSV file for the school’ from the list of methods for adding students. 

5. Click or drag the CSV file into the grey box. Ensure the file is saved and closed. 

6. Select 'Upload'. 

Teachers and admin staff 

Teachers and admin staff will not be able to upload the file as they do not have administrative access to the Tracker. Admin and teaching staff may wish to send the file through to the facilitator so that they can upload it. If the facilitator is not available, they may wish to contact the PSC office and request their own access to the Tracker. They will then be able to upload the CSV file into the Tracker.

Follow the above instructions.  

For more information, please review our resources page

 

ERN can sometimes generate unusual spreadsheet data. Please follow the instructions for How to download a CSV file from ERN and Uploading a CSV File to the PSC Tracker on our resources page closely.

Pay close attention to commas, spaces between, before and after names and in between rows and/or columns as well as merged data such as first and last names in the one column. Other common errors include: names in upper case, reversed first and family name columns, A-Z sort that includes the column headings, brackets, presence of student SRN numbers, misspelt column headings, presence of DOB data, students not being assigned to a Roll Class and there being fewer than 2 students in a Roll Class. 

If the CSV file does not match exactly the sample shown in the instructions, it will not upload. Sometimes, the right data is present but needs tweaking. In this instance, please feel free to forward the file onto the PSC Team and we will amend and upload. However, if necessary data is missing, a new CSV file will need to be downloaded. 

 

Depending upon a school's chosen Challenge options, registration cut-off dates will vary. Race Around Australia (RAA) is only available in Term 2. For schools doing RAA alone or in conjunction with the 10 week Challenge (10wC), registrations will need to be finalised before Wednesday March 31 2021

The Challenge period for the 10wC officially commences in week 1, Term 2 and concludes week 10, Term 3. The Challenge can be run any time during this time frame. 

Schools participating in the 10wC alone have longer to finalise depending upon when they choose to run their 10wC. 10wC schools running their Challenge in early Term 2, must complete their registration with enough time for the PSC team to dispatch materials in preparation for the commencement of their Challenge. If a 10wC school chooses to run their Challenge later in Term 2 or in Term 3, they have until Friday 28 May 2021 to finalise their registration. Submission after this date could affect grant funding and Starter Kit dispatch. 

*Note: The PSC team will communicate thoroughly with schools, the various important dates as they come up during the year. Such information will be highlighted on the PSC website, PSC Updates and emails. 

For further confirmation of registration, please contact the PSC Team

 

Race Around Australia

There are two time considerations to take into account with RAA. The first is the time you spend getting your students physically active and of course, movement time is learning time. The second is the time it takes to log kms into the RAA website and how much time you spend giving your students access to the milestones. So, in short, teacher workload really all depends on how you run RAA. Here are a few scenarios that might help;

Bec is a primary school teacher and does two of the 500m RAA workouts each day (one just before recess and one to break up a long middle session of learning). These workouts take her 5 minutes each to complete so she spends 10 minutes everyday encouraging her students to get moving. She then adds the kms to the RAA website everyday (because her students pester her to do this as they want to see their class move on the map). Because every student has done 1km she can do to the RAA app and add 1km to every student in one go. It takes Bec less than 2 mins to log in and add 1km to each student. When the class unlocks a new milestone, Bec spends about 10 minutes discussing these with the students. The class unlocks new milestones every few days. 

Sean is a high school PDHPE teacher. For RAA, Sean get his students to do a 500m RAA workout at the beginning of his theory lessons and a 1km run at the start of his practical PE classes as part of a warm up. Because his students are in grades 7-10, they have all created their own accounts and enter their own kms in the RAA website. They unlock personal achievements and milestones along the way which Sean has instructed that they investigate in their own time. Sometimes when the content is related closely to what is being taught in class, he will out the RAA website up on the board and use it as a lesson resource. Sean invited the geography and history teacher to join him in the RAA. This works perfectly because the classes are the same. So each class (PDHPE, history and geography) do a 5 minute (500m workout) RAA workout (energiser) in the classroom at the start of every lesson. So in total, the students in this class complete 3kms each week. Because there are three teachers who share this class on the RAA website, they each choose to go to the website and verify the kms at the end of the class when the students enter them. It takes each of the teachers less than 2 mins to log in and verify the kms for their students by using the ‘select all’ and ‘verify’ feature. 

 

There are two ways that students can be a part of a class. The first is that students can register themselves (make an account) and join their class with the class code that is generated when the teacher creates a class (very much like Google Classroom). The second is that teachers can manually add students' names to the class if for whatever reason they cannot create their own account. It should be noted that if teachers manually add students' names to the class and the students don’t have an account, they will not be able to log their own kms or access the site themselves, adding kms and exploring milestones etc will need to be done through the teachers account. 

 

Student accounts vs not having accounts
Students with accounts Students without accounts
Can create an account and can log into the student domain
on the RAA website
Don’t have an account and therefore can’t log into the RAA website
Students join their class using a class code provided by the
teacher
Teacher adds students names into class manually
Have access to their student dashboard where they can add
kms that must be verified by a teacher
Teachers must add all kms for all students and they don’t need to be verified
Can unlock milestones and achievement badges on their
accounts and view on their own device
Teachers must show students milestones through their teacher dashboard and students don’t earn achievement badges
Students can view their own map in their student dashboard with three layers on the map - them in relation to their class
mates, the class in relation to other classes in their school and their school in relation to other schools
Teachers must show students where they are on the map through the student dashboard.

 

 

 

Because we understand that all schools, classrooms and teachers are different we designed our website to support this. There are two main ways that kms can be logged in the website. 

  1. The teacher can log kms for students
  2. Students can log their own kms if they have an account

Teachers logging kms for students:

When you log in under your teacher account you can click on the ‘add kms’ button. The pop up box enables you to add kms in two ways; 

  • you can add the same kms to every student: this would be the best option if you do a class workout or every student ran the same kms.
  • You can add different kms to different students: this would be the best option if some and not all of your students do a workout or run or if your students complete different distances in a set time (i.e. how far can you run in 5 minutes) 

Students logging their own kms:

Students can log into their account and click on the ‘add kms’ button. They can add their distance and click confirm which sends the kms to the teacher to be verified. Once a teacher has verified the kms, they will then be added to the students account. 

 

 

If a teacher adds the kms for a student, they do not need to be verified. When a student adds kms under their account and clicks confirm, these kms will be sent to the teacher to be verified. Teachers can select all students in their class and verify them in one go, or can go down the class list and select the students they wish to verify. Teachers can also edit unverified kms and then approve them. Only after a teacher verifies kms do they get added to the students account. Once this happens, the students and their class will move around the map.

 

The whole aim of RAA is to provide an opportunity for students to be active, in multiple short, high intensity bursts throughout the school day. Any kind of physical activity is ok so long as it gets students huffing and puffing (we call this moderate-high intensity activity). Of course, being a race around Australia, all physical activity needs to be converted into a distance. If students are running, that’s easy. Just make sure they can keep track of how far they run (i.e. how far is one lap around the oval, or what is the distance around your courts?) But we don’t want students to just run all the time, although running is great, so is variety. So that’s why we have designed workouts that we have converted into distances based on energy expenditure. Student activity is not just limited to running and our work out cards. You can also use our alphabet resource, get the uno cards out or get creative with your class and get them to make up and complete their own workouts. Remember, it’s all about huff and puff activity, in short intervals, multiple times a day (that’s what the research tells us gives great outcomes for students learning and wellbeing).

 

When students register with their own account they can join one class with a class code. This will be the class for which they will receive milestones and personal achievements. If they would like to participate for multiple classes, they can, however they will need to do this by having the teacher manually enter their names and the teacher will need to enter the kms for this student through the teacher dashboard. So here is a scenario to help:

Sam is a student who wants to participate in their Geography class and the schools running club. Sam registers and joins the Geography class using the class code. So for this class, Sam can enter the kms through their own account by logging into the student dashboard and adding the kms themselves. They will receive milestones and personal achievements for this class. For running club, the teacher adds Sam’s name to the ‘class’ and adds the kms against Sam’s name each time they run.

 

There are three ways that staff can participate in RAA. 

  1. In  the staff challenge - Staff can create a school staff team and join in our RAA staff challenge to compete alongside other DoE staff teams - corporate and school staff teams,
  2. In their class team - Staff can manually add themselves as a ‘student’ to their class team and participate in physical activity along with their students. Staff can then enter their kms through their teacher dashboard by clicking the ‘add kms’ button, finding their name and adding the kms. 
  3. In a teacher team in the school challenge - Staff can create a ‘teacher team’ at their school to race against the students (highly recommended). This requires a staff member to act as the teacher/team manager of this team and for other staff members to register as a student and join the teacher team in the same way that the students do using the class code. 

 

Students unlock milestones as they progress on their virtual journey around Australia. We bought together a team of teachers to investigate lots of interesting places and things around Australia and write blog style posts about these interesting things that link directly to the NSW curriculum. When students reach a certain destination, they unlock a new milestone in the website which pops up on their screen for them to explore further.

 

Personal achievements are badges that students unlock when they complete a certain number of kms. These badges are designed to motivate students by 'gamifying' the experience of RAA. Once a student earns a badge it remains on their profile and they can use the menu to navigate to the ‘personal achievements’ to see what badges they have earned.

 

You can click on the ‘Forgot password’ link on the login screen where you will be redirected to set a new password. This will generate an email where you will create a new password. Then you will be able to login with this new password.

 

We have brought together a team of amazing educators to create resources that are stage appropriate. Head to the RAA support and resources page to see what resources are available to support your implementation of RAA.

 

We have one simple goal - to make more students (and staff), more active, more often. We want to help teachers and students find innovative ways to incorporate learning and moving. The aim is for students to do their best and work as a team. 

 

PSC Grant

Yes. The PSC will provide a participation grant to all registered schools based on their student and/or staff numbers. It is recommended that schools enter as many interested staff and students as possible to boost the overall grant amount. 

Both the student and/or staff participation grants will be processed as one lump sum as a Budget Adjustment. Schools will be emailed a grant letter breaking down the grant total/s and suggested uses of expenditure of the grant money received. 

For more information on the PSC participation and staff grants, please visit the the Grants and funding page

 

Schools are not required to formally apply for a PSC participation grant. Prompt completion of the registration process, including the upload/submission of student and/or staff names into the PSC Tracker, before the Friday 28 May cut-off, will guarantee the school receives grant funding. 

Facilitators and Principals will receive a formal letter via email from the PSC team advising that the school's PSC grant money has been processed. The letter will detail the breakdown of the funds based on student and/or staff numbers as well as suggestions for expenditure of the funds and how to view the funds in SAP. 

 

The PSC Facilitator and Principal will receive a formal letter via email from the PSC detailing the school's PSC grant. The overall grant total will be composed of both the student participation and staff grants. Schools who only enter students will only receive the PSC participation grant. 

The PSC Facilitator and Principal will be able to view the details of the grant money on the PSC Tracker in the 'Organisation Admin landing page/tab' in the school funding section which will include the overall grant total and processing date. 

The grant money will be deposited into the school's account as a Budget Adjustment. Admin staff can view the funds in the eFPT Allocation Detail Report in SAP. It will be processed under GL 489010. Please refer to our Quick Reference Guide for locating and allocating the PSC grant funding. 

For more information on the PSC participation and staff grant, please view our resources page

 

We recommend that the grant money is spent or committed before the end of the calendar year. It will be up to the Principal how the annual budget is allocated moving forward and this may include the PSC grant money. However, the grant money will not be "taken" from schools if it is not spent by the end of the calendar year.

Also, please bear in mind that participating schools can look forward to another grant the following year. 

 

No. The grants are provided to schools to assist in broadening opportunities for students and staff in a range of sport, physical activity and healthy lifestyle initiatives. The PSC participation grant funds can be put towards:  

-The purchase of sports equipment 

-specialist support (e.g. sports or dance coach) or venue hire 

-conducting whole school sport and physical activity programs.  

Schools may wish to use their participation grant and the staff grant for one purpose or they may wish to allocate them separately. Suggestions for separate use of the PSC staff grant include: 

-subsidise the purchase of machines/equipment for staff use

-hire of personal trainer or instructor to run sessions

-staff professional learning in sport and physical activity  

Schools do not need to inform the PSC team of how they choose to spend the grant money they receive. 

 

Sports Leadership

After the approval process has occurred, an email with a confirmation letter is sent to each school Principal and nominated Sport Leader prior to the grant funds becoming available. The email and letter will contain all relevant information such as the grant amount, when the funds will be available, which partner schools were associated with the grant and also a breakdown of how the funds can be spent. 

 

Leading with Action (LwA) commences the preparation of Stage 5 or 6 students to deliver sport specific games and initiative activities to Stage 3 and 4 students at Learning to Lead (L2L) workshops. It involves secondary teachers (ideally PASS/SLR/Sports Coaching class teachers) in preparing their students to be sport and physical activity coaches and leaders. Ultimately students who participate in this program should be enthusiastic and motivated towards building their leadership capabilities in the area of sport and physical activity.

 

Each nominated Sport Leader is given access to a Microsoft Planner and Teams network. The Planner supports all the necessary planning steps via checklists, links and supporting documents. The Teams network has been formulated to encourage all leaders to collaborate and assist each other in the planning process. The PSC Advisor is also available to assist where needed (ph. 02 9244 5619 email: darren.lang@det.nsw.edu.au). 

 

The Host Manager should contact the leaders from each school on their Sport Leadership Community with a range of suitable dates (generally 3 or 4). Once a date has been agreed upon by each leader, the Host Manager should then notify each leader of the set date plus a back-up date to keep open should the event need to be postponed. The Host Manager then needs to immediately notify the PSC Advisor (in Microsoft Teams) as to the set date. 

 

The selection of attending State Sporting Associations (SSA’s) should where possible, be aligned with student interest. LwA Leaders should work with their students to identify which sports across the network would suit the needs and interests of their students. Once the date for the LwA day has been set, it is advised that the SSA’s are contacted to check availability. Availability of the SSA’s and student numbers may ultimately determine which SSA’s will be invited to attend on the day

 

Students that have experienced the most success from the program have engaged in many other opportunities to lead in their respective school communities. Secondary schools have continued to strengthen the partnerships with their partner Primary Schools beyond L2L by promoting their students to assist with the organisation of Athletics carnivals, gala days and school sport. Secondary schools should also identify a range of opportunities for these students to lead in sport and physical activity within their own schools. 

 

Each school is given access to a Microsoft Planner to assist with the planning of the event.  Provided in the Planner are QR Codes to be printed and scanned by students, staff and SSO Development Officers to complete the Google Form evaluations. The PSC Advisor will then collate the data and provide the school with a report. This can then be used as evidence for reporting on the event in school publications, school annual reporting, external validation and future planning.