NSW Premier's Sporting Challenge FAQs

Find answers to our frequently asked questions regarding the NSW Premier's Sporting Challenge.

For all information regarding the PSC go to School Programs from the School Sport home page and select NSW Premier's Sporting Challenge.

If you have a suggestion for the content of this FAQ page, or areas of the website that you would like additional support with, please email us using the PROVIDE FEEDBACK button at the bottom of the page - add FAQ to the subject

 Login

Teachers 

Teachers will need to login through the ‘10wC organisation login’ on the right hand side of the screen using the username and password generated by the facilitator during registration.  

Facilitators 

Facilitators must ensure that they have been assigned the Facilitator role in the PSC Tracker. School Principals have access to assign staff to various Facilitator roles in the Tracker and may be able to assist. Registration must be started before this function is unlocked. 

Registered Facilitators must ensure that they are logging in through the green Facilitator/Principal button on the left hand side of the screen using their DoE staff login details.  

Please ensure:

  • You are using Google Chrome
  • You are logging in through the green Facilitator/Principal button
  • You have not “timed out” of your DoE portal

If login issues persist, IT suggest the following fixes. 

Incognito Mode:

  1. Open Google Chrome
  2. Click Ctrl + Shift + N on keyboard
  3. Login using the site URL (https://www.psctracker.com.au/)

Clear Cache:

The process to clear cache can be different for each browser. Please see this for some simple instructions: https://clear-my-cache.com/windows.html 

If the above has not worked, please contact the PSC Team  

 

New facilitators must ensure that they have been set up as a Facilitator in the PSC Tracker. The PSC Tracker (https://www.psctracker.com.au/) is the site all Facilitators, Principals and teachers will use to register their school, submit their students and/or staff, enter results and submit their final awards for certificate printing. 

School Principals have access to the PSC Tracker to begin registration and, new in 2021, Principals and/or PSC Facilitators can add, remove and assign Facilitators to various Challenge roles. We encourage schools to begin conversations about who will be taking on the Facilitator role before the school registers. The Principal can then assign teachers as Facilitators during registration. Alternatively, Facilitators may contact the PSC Team to be set up and granted access. 

Facilitators will login through the green Facilitator/Principal button using their current DoE staff login details. If they are already logged in to the DoE Portal, the PSC Tracker will log them in automatically.  

A registration summary will display on the Organisation Admin landing page/tab in the PSC Tracker once the school has been fully registered. This summary is interactive, and allows Facilitators to make edits to their registration by clicking the corresponding 'Edit' buttons. 

For more information on the registration process, visit our resources page under the 10 week challenge tab. 

 

 

Teachers will need to login to the PSC Tracker through the ‘10wC organisation login’ on the right hand side using the credentials generated by the Facilitator.

If the facilitator has forgotten the login details for the '10wC organisation login', these details can be retrieved from the Organisation Admin landing page/tab. The Facilitator will need to login to the PSC Tracker through the green Facilitator/Principal button using their DoE staff details, locate the 10wC login username and password details and pass them onto classroom teachers. 

The student (and staff) e-Wall charts can be found in separate tabs in the top left hand corner of the PSC Tracker. 

Please contact the PSC Team for further assistance.  

 

Registration

The PSC Tracker will not accept a CSV file which contains errors. Such errors include: names in upper case, spaces before and/or after names, commas, brackets, student SRN numbers, misspelt column headings and so on. If a file is rejected, amendments to file data will need to be made or a new CSV file will need to be downloaded from ERN. Please see our instructions for downloading a CSV file from ERN. 

If no errors are detected the file will upload and a dialogue box will display the total number being entered and allow you to import.

Final student and/or staff registration/participation numbers for the 10wC will be displayed in the Organisation Admin landing page after registration has been finalised. Race Around Australia registration totals will appear in the 'Race Around Australia teams' section but RAA participants will display a '0' total. This will update as RAA participants are entered into the actual RAA website. 

 

The PSC Tracker will auto-generate a receipt with basic registration stats upon finalising. These stats include; the school name and address, the current Principal, the '10wC Organisation login' username and password details, the selected PSC Challenge options (Race Around Australia or the 10 week Challenge), team/s and participant totals including staff and Student Ambassadors (where applicable). This will be sent to the PSC Facilitator's email. 

A registration summary will also become available on the Organisation Admin landing page/tab. The summary is interactive and edits can be made to a school's registration details by clicking the corresponding 'Edit' buttons. 

NOTE: The registration summary receipt is only a snapshot of the school's full registration details. For a more detailed breakdown of the school's PSC registration or to make edits, please login to the PSC Tracker and navigate the 'Organisation Admin landing page/tab'. 

If you would like further confirmation or assistance with registration, please contact the PSC Team

 

A CSV file is just an excel document which is downloaded from ERN. Most school administration staff have almost daily experience working in ERN and will be able to assist facilitators in this step. 

Please find instructions on Downloading a CSV file from ERN for further assistance. 

 

Facilitator 

1. Attain a CSV file from ERN. Admin staff may assist with this step. Instructions on How to Download a CSV File from ERN may be helpful here.

2. Review the CSV file and ensure that it meets the requirements of the Tracker. Instructions for Uploading a CSV File from ERN to the PSC Tracker may be helpful here. 

3. Login to the PSC Tracker.   

4. Select ‘Upload Primary Students & Classes by CSV file for the school’ from the list of methods for adding students. 

5. Click or drag the CSV file into the grey box. Ensure the file is saved and closed. 

6. Select 'Upload'. 

Teachers and admin staff 

Teachers and admin staff will not be able to upload the file as they do not have administrative access to the Tracker. Admin and teaching staff may wish to send the file through to the facilitator so that they can upload it. If the facilitator is not available, they may wish to contact the PSC office and request their own access to the Tracker. They will then be able to upload the CSV file into the Tracker.

Follow the above instructions.  

For more information, please review our resources page

 

ERN can sometimes generate unusual spreadsheet data. Please follow the instructions for How to download a CSV file from ERN and Uploading a CSV File to the PSC Tracker on our resources page closely.

Pay close attention to commas, spaces between, before and after names and in between rows and/or columns as well as merged data such as first and last names in the one column. Other common errors include: names in upper case, reversed first and family name columns, A-Z sort that includes the column headings, brackets, presence of student SRN numbers, misspelt column headings, presence of DOB data, students not being assigned to a Roll Class and there being fewer than 2 students in a Roll Class. 

If the CSV file does not match exactly the sample shown in the instructions, it will not upload. Sometimes, the right data is present but needs tweaking. In this instance, please feel free to forward the file onto the PSC Team and we will amend and upload. However, if necessary data is missing, a new CSV file will need to be downloaded. 

 

Depending upon a school's chosen Challenge options, registration cut-off dates will vary. Race Around Australia (RAA) is only available in Term 2. For schools doing RAA alone or in conjunction with the 10 week Challenge (10wC), registrations will need to be finalised before Wednesday March 31 2021

The Challenge period for the 10wC officially commences in week 1, Term 2 and concludes week 10, Term 3. The Challenge can be run any time during this time frame. 

Schools participating in the 10wC alone have longer to finalise depending upon when they choose to run their 10wC. 10wC schools running their Challenge in early Term 2, must complete their registration with enough time for the PSC team to dispatch materials in preparation for the commencement of their Challenge. If a 10wC school chooses to run their Challenge later in Term 2 or in Term 3, they have until Friday 28 May 2021 to finalise their registration. Submission after this date could affect grant funding and Starter Kit dispatch. 

*Note: The PSC team will communicate thoroughly with schools, the various important dates as they come up during the year. Such information will be highlighted on the PSC website, PSC Updates and emails. 

For further confirmation of registration, please contact the PSC Team

 

PSC Grant

Yes. The PSC will provide a participation grant to all registered schools based on their student and/or staff numbers. It is recommended that schools enter as many interested staff and students as possible to boost the overall grant amount. 

Both the student and/or staff participation grants will be processed as one lump sum as a Budget Adjustment. Schools will be emailed a grant letter breaking down the grant total/s and suggested uses of expenditure of the grant money received. 

For more information on the PSC participation and staff grants, please visit the the Grants and funding page

 

Schools are not required to formally apply for a PSC participation grant. Prompt completion of the registration process, including the upload/submission of student and/or staff names into the PSC Tracker, before the Friday 28 May cut-off, will guarantee the school receives grant funding. 

Facilitators and Principals will receive a formal letter via email from the PSC team advising that the school's PSC grant money has been processed. The letter will detail the breakdown of the funds based on student and/or staff numbers as well as suggestions for expenditure of the funds and how to view the funds in SAP. 

 

The PSC Facilitator and Principal will receive a formal letter via email from the PSC detailing the school's PSC grant. The overall grant total will be composed of both the student participation and staff grants. Schools who only enter students will only receive the PSC participation grant. 

The PSC Facilitator and Principal will be able to view the details of the grant money on the PSC Tracker in the 'Organisation Admin landing page/tab' in the school funding section which will include the overall grant total and processing date. 

The grant money will be deposited into the school's account as a Budget Adjustment. Admin staff can view the funds in the eFPT Allocation Detail Report in SAP. It will be processed under GL 489010. Please refer to our Quick Reference Guide for locating and allocating the PSC grant funding. 

For more information on the PSC participation and staff grant, please view our resources page

 

We recommend that the grant money is spent or committed before the end of the calendar year. It will be up to the Principal how the annual budget is allocated moving forward and this may include the PSC grant money. However, the grant money will not be "taken" from schools if it is not spent by the end of the calendar year.

Also, please bear in mind that participating schools can look forward to another grant the following year. 

 

No. The grants are provided to schools to assist in broadening opportunities for students and staff in a range of sport, physical activity and healthy lifestyle initiatives. The PSC participation grant funds can be put towards:  

-The purchase of sports equipment 

-specialist support (e.g. sports or dance coach) or venue hire 

-conducting whole school sport and physical activity programs.  

Schools may wish to use their participation grant and the staff grant for one purpose or they may wish to allocate them separately. Suggestions for separate use of the PSC staff grant include: 

-subsidise the purchase of machines/equipment for staff use

-hire of personal trainer or instructor to run sessions

-staff professional learning in sport and physical activity  

Schools do not need to inform the PSC team of how they choose to spend the grant money they receive. 

 

Sports Leadership

After the approval process has occurred, an email with a confirmation letter is sent to each school Principal and nominated Sport Leader prior to the grant funds becoming available. The email and letter will contain all relevant information such as the grant amount, when the funds will be available, which partner schools were associated with the grant and also a breakdown of how the funds can be spent. 

 

Leading with Action (LwA) commences the preparation of Stage 5 or 6 students to deliver sport specific games and initiative activities to Stage 3 and 4 students at Learning to Lead (L2L) workshops. It involves secondary teachers (ideally PASS/SLR/Sports Coaching class teachers) in preparing their students to be sport and physical activity coaches and leaders. Ultimately students who participate in this program should be enthusiastic and motivated towards building their leadership capabilities in the area of sport and physical activity.

 

Each nominated Sport Leader is given access to a Microsoft Planner and Teams network. The Planner supports all the necessary planning steps via checklists, links and supporting documents. The Teams network has been formulated to encourage all leaders to collaborate and assist each other in the planning process. The PSC Advisor is also available to assist where needed (ph. 02 9244 5619 email: darren.lang@det.nsw.edu.au). 

 

The Host Manager should contact the leaders from each school on their Sport Leadership Community with a range of suitable dates (generally 3 or 4). Once a date has been agreed upon by each leader, the Host Manager should then notify each leader of the set date plus a back-up date to keep open should the event need to be postponed. The Host Manager then needs to immediately notify the PSC Advisor (in Microsoft Teams) as to the set date. 

 

The selection of attending State Sporting Associations (SSA’s) should where possible, be aligned with student interest. LwA Leaders should work with their students to identify which sports across the network would suit the needs and interests of their students. Once the date for the LwA day has been set, it is advised that the SSA’s are contacted to check availability. Availability of the SSA’s and student numbers may ultimately determine which SSA’s will be invited to attend on the day

 

Students that have experienced the most success from the program have engaged in many other opportunities to lead in their respective school communities. Secondary schools have continued to strengthen the partnerships with their partner Primary Schools beyond L2L by promoting their students to assist with the organisation of Athletics carnivals, gala days and school sport. Secondary schools should also identify a range of opportunities for these students to lead in sport and physical activity within their own schools. 

 

Each school is given access to a Microsoft Planner to assist with the planning of the event.  Provided in the Planner are QR Codes to be printed and scanned by students, staff and SSO Development Officers to complete the Google Form evaluations. The PSC Advisor will then collate the data and provide the school with a report. This can then be used as evidence for reporting on the event in school publications, school annual reporting, external validation and future planning.