Section 1 – Constitution

Amended 2016

1.1 Name

The Association shall be called the New South Wales Combined High Schools Sports Association.

1.2 Objects

1.2.1 To promote and organise sporting carnivals and competitions at interstate level which have been approved by the New South Wales Department of Education.

1.2.2 To organise and conduct such interstate competitions and tours as have been approved by the New South Wales Department of Education.

1.3 Responsibility

The association shall be responsible to the Secretary, Department of Education.

1.4 Scope of service

Students attending public secondary schools within the State of New South Wales be eligible to participate in competitions promoted by the association provided-

1.4.1 Students entered in open competition conducted by the association must be below 20 years of age in the year of competition. Students who attain the age of 20 years in the year of competition are not eligible.

1.4.2 They are affiliated through their schools with their Regional Sports Association and through it to the New South Wales Combined High Schools Sports Association.

1.5 Executive officers

1.5.1 Executive officers of the association shall consist of

(a) President

(b) Four Vice-Presidents

(c) Senior Education Officer

(d) Honorary Treasurer

1.5.2 These officers, with the exception of the Senior Education Officer (NSWCHSSA Executive Officer), will be permanent members of the teaching service, employed by the New South Wales Department of Education. Applications must be signed by the applicant's Principal/ED and sighted by the respective Regional Sports Co-ordination Officer. The Senior Education Officer will be a teacher appointed by the Secretary.

1.5.3 All Executive members except the Senior Education Officer will hold office for the year, commencing January 1st, following the Annual General Meeting at which they are elected.

1.6 Management

The management and control of the affairs of the association shall be vested in a council composed of:

1.6.1 The Executive officers.

1.6.2 The Councillors comprising

(a) Delegates from regions will be full time members of the teaching staffs of public schools or be approved by the representative of the Director of the Region. If a Director considers that the agenda so warrants it, he/she may authorise the attendance of a maximum of two delegates, both of whom may vote.

(b) The conveners of sub-committees formed to organise approved sports.

(c) Assistant Honorary Treasurer

1.7 Meetings

1.7.1 The council shall meet in March, May, August and November each year.

1.7.2 A special meeting of the council shall be called at the written request of five Councillors, or by the President. Seven days’ notice shall be given on such a meeting.

1.7.3 Fixtures for the following year shall be programmed at an appropriate meeting and submitted to the Department of Education for approval.

1.7.4 An Annual General Meeting shall be held in November each year on the same day and immediately prior to the scheduled November Council meeting. This meeting is to be open to all interested persons. The Annual General Meeting shall be conducted according to the following agenda-

Apologies
Minutes of the previous Annual General Meeting
Correspondence (pertaining to Annual General Meeting)
Financial report
Determination of the levy
President's report
Annual reports
Election(s)-
Executive/Conveners/Life Members
General business (pertaining to Annual General Meeting)

1.7.5 Voting rights at the Annual General Meeting shall be as for an ordinary Council meeting.

1.8 Voting

1.8.1 Each Executive member and councillor present shall be entitled to vote on all matters before the Council. The Chairman shall have a casting vote.

1.8.2 Councillors representing regions may record a postal vote on any Notice of Motion.

1.8.3 If only one delegate from any one of the Non-Metropolitan Regions (North Coast, South Coast, The Hunter, North West, Riverina and Western) is present that councillor may record two votes on any issue before the council. Council is to be informed of such intention prior to the commencement of the meeting.

1.9 Conveners

1.9.1 The Conveners/assistant conveners of sub-committees formed to organise approved sports shall be elected at the Annual General Meeting for the ensuring calendar year. Conveners will be permanent members of the teaching service employed by the New South Wales Department of Education. Applications must be signed by the applicant's Principal / ED and sighted by the respective Regional Sports Co-ordination Officer and their appointments are subject to ratification by the Secretary, Department of Education.

1.9.2 Conveners may attend or be required to attend any meeting of the council and may speak and vote on all motions.

1.9.3 Assistant conveners may attend any meeting of the council in lieu of the convener, and may speak and vote on all motions.

1.9.4 Conveners/assistant conveners will hold office for the year commencing January 1st following the Annual General Meeting at which they are elected.

1.10 Finance

1.10.1 The financial year of the association shall end on December 31st.

1.10.2 All funds derived from the activities of the association shall be lodged with the Administrative Officer without delay.

1.10.3 All funds received from sources outside of the association shall be lodged with the Administrative Officer.

1.10.4 The Administrative Officer shall bank in the name of the association all money received and shall pay all claims against the association approved by the council.

1.10.5 The Administrative Officer shall keep accounts of all money received and disbursed and submit financial statements at meetings of the council and at such other times as the Executive may direct.

1.10.6 Any two of the following are authorised to operate on the association's banking account

President
Executive Officer
Honorary Treasurer
Administrative Officer

1.11 Delegates

The council may appoint delegates to those bodies which officially control sports which have been approved by the Secretary, Department of Education for inclusion in the secondary curriculum.

1.12 By-laws

The council shall be empowered to frame by-laws in order to implement any constitutional project. Such proposed by-laws will be submitted through the New South Wales Public School Sports Council for the Secretary's consideration and approval.

1.13 Sub-committees

The council may appoint sub-committees as and when required. The Executive shall be formally represented on all sub-committees with the exception of sub-committees formed by conveners to organise approved sports.

1.14 Competition rules

The association shall determine regulations and conditions for the organisation and control of competitions with its authority, and prepare such by-laws as are necessary for this purpose.

1.15 Life Members

Life members (gold) will be elected at the Annual General Meeting held in November.

Life members may attend council and sub-committee meetings, speak for or against any motion, but not vote.

1.16 Amendments to Constitution

Any article of this constitution or any by-law may be repealed or amended or any further articles added by a two-thirds majority at any council meeting, provided notice of motion has been given to all councillors and the Executive Officer at least one calendar month prior to such meeting.

Any amendment or addition so made will not become effective unless approved by the Secretary, Department of Education.

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