Evidence of policy implementation guidelines - Sport and Physical Activity Policy

The following information is indicative of the types of evidence a school may include to demonstrate evidence of policy implementation monitoring.

Evidence needs to be a snapshot. E.g. do not upload a complete handbook just the cover and a contents page.

A PDF of this information can be downloaded. 

All staff are shown how to access the policy on the NSW Department of Education intranet Sport and Physical Activity Policy - 2015. The links to the DET NSW Sports unit are embedded as a hyperlinks in this document.

The Principal meets with executive staff to ensure the review/development of the school developed procedures. The link below has support material that will assist your school in the development of localised procedures or handbook. School developed procedures for sport / physical activity (sports and physical activity handbook).

Professional learning occurs at the start of the year showing the Guidelines for Specific Sports and Physical Activities on the School Sports unit website. The staff are informed of their duty of care and their responsibility to meet all expected precautions as outlined in the Guidelines for Specific Sports and Physical Activities.

Staff have viewed the Awareness presentation for sport safety guidelines every 2 years. Records of attendance at this training are kept.

External communication is provided to students and the community outlining the sport and physical activities that are timetabled to meet the weekly requirement of 150min.


The school locally based Sport and Physical Activity procedure documents (sports handbook for staff / students, weekly sport timetable, local sports procedures document for gala days, carnivals etc), developed by the principal or executive of the school.

The stage based timetable for curriculum areas with indicative times to demonstrate minimum required hours.

Risk management / control measures in variations to routine documentation show application of  the “Guidelines for Specific Sports and Physical Activities”.

Permission notes including information from “Guidelines for Specific Sports and Physical Activities” (e.g. supervision, guidelines for equipment, protective equipment, behaviour and expectations related to safety).

External providers provide evidence that the requirements of the “Guidelines for Specific Sports and Physical Activities” are met.

Pre-excursion briefing / documentation provided to students and parents regarding, safe use of equipment and behavioural and safety requirements.

Possible artefacts of evidence might include (only one or two significant pieces):
• sample from the School developed procedures for sport/physical activity (handbook)
• sample timetable / scope and sequence / spreadsheets showing indicative hours
• meeting minutes, agenda, professional learning sign on sheets, a couple of slides from a powerpoint presentations, certificates of attainment and qualifications (students and teachers)
• permission notes
• newsletter, website links, school based web applications, photos.


Staff training registers are reviewed by the principal and / or school executive every 12 months showing adherence to professional learning and the Sport and Physical Activity Policy.

Induction processes indicate training of new staff and temporary staff in excursion procedures and use of the “Guidelines for Specific Sports and Physical Activities”.

Review of procedures document, including version control showing new dates.

Curriculum review meeting and consequent documentation showing NSW Department of Education curriculum requirements(currently being updated to show sport and physical activity at 150 mins a week) and indicative requirements at school.

Frequently asked questions

Find answers to our frequently asked questions about the Sport and Physical Activity Policy for NSW public schools. 

Planned physical activity includes physical education, weekly sport, and other structured physical activities.

Physical Education (PE) is a mandatory part of Personal Development, Health, and Physical Education (PDHPE).

Structured physical activity can be planned for any time during the school day, such as recess, lunch, or during other learning experiences run by the school.

If the travel time involves walking or physical activity, then it can be included. If travel doesn’t involve any exercise, for example, sitting on a bus, then it should not be included.

No. The revised policy requires a consistent approach to providing students with 150 minutes of physical activity per week. This time needs to be met through activities that would normally happen as part of the weekly timetable.

The document will detail local information about the school’s sport and physical activity program to staff, students, parents and caregivers. The Sport and Physical Activity Policy and its implementation document, the Sport and Physical Activity in Schools Safe Conduct Guidelines must be followed when designing the local procedures document.

Local information will include operational processes, safety responsibilities, resourcing implications, delivery and evaluation processes to support quality sport and physical activity programs. The procedures should reflect the ethos of the school and establish a framework and context for sport and physical activity within the school community.

Other structured physical activity usually refers to planned physical activity other than physical education and weekly sport. It can be planned for other times of the school day such as at recess, lunch or in any other learning experiences conducted by the school. Planning regular energisers and learning in Key Learning Areas through physical activity is an effective way to avoid overcrowding the school week. Research shows that incorporating regular physical activity will help to engage students, break up long periods of sitting and increase concentration levels of students. When including other structured physical activity as part of the 150 minutes per week, schools need to ensure they can account for all students in their school and that it is sustainable as part of regular programming and planning.

Physical Education is part of the Key Learning Area Personal Development, Health and Physical Education (PDHPE). PDHPE is mandatory for all students in NSW from Kindergarten to Year 10. PDHPE aims to influence the cognitive, affective and psychomotor development of students. NSW syllabus documents detail the expected learning for students in terms of the skills, knowledge, values and attitudes required to be confident and competent participants in physical activity across their life course.

School Sport is a valued and accepted part of the school’s curriculum offering students opportunities to participate in physical activities according to their interests and abilities in a range of contexts and environments. For weekly school sport, schools are able to design their own programs. Programs may involve intra-school sport, inter-school sport, recreational pursuits or a combination of the activities.

Yes. As per the policy, student participation in physical activity can include time spent in physical education, sport, and other structured physical activities.